We are committed to protecting the privacy and security of candidates’ personal data. This privacy notice describes how we collect, share, and use personal data about you during and after the recruitment process and how you can exercise your privacy rights in accordance with the General Data Protection Regulation (GDPR).
What is the purpose of this privacy notice?
Skipton Building Society is a Data Controller, which means we decide how and why we process and handle your personal data. Here we let you know what that involves and aim to answer any of your questions. If there is anything we haven’t covered, please contact our Talent Acquisition Team on talentacquisitionteam@skipton.co.uk in the first instance.
Skipton Building Society is part of the Skipton Group, which includes subsidiaries for which the Skipton Building Society Talent Acquisition Team may manage recruitment and candidate data. These subsidiaries include, but are not limited to, Skipton Business Finance. Please note that roles advertised under ‘Skipton Group’ are managed by Skipton Building Society.
As a data controller, we are responsible for deciding:
Under the GDPR, we are required to notify you of points 1 to 4 above.
The types of personal information we may collect and hold about you
Personal data means any information about an individual from which that person can be identified. Personal data does not include anonymous data. We collect information when:
The categories of personal data we may collect and hold about you may include:
We may also collect, store, and use the following special categories of more sensitive personal data, which could include:
How is your personal data collected/how we use it?
We may collect this information in a variety of ways. For example, data might be collected through application forms; your CV; from correspondence with you; or through interviews, meetings or other assessments.
We may collect or receive personal information about you from certain third parties to help us make decisions and onboard you including:
If someone acting on your behalf provides this information, we’ll record what’s been provided and who gave it to us.
It is important that the personal information we hold about you is accurate and up to date.
Please keep us informed of any changes to your personal information, such as change of contact details etc.
Where is your personal data stored?
Your personal data will be stored securely in a range of different places, including in our recruitment files, in our HR system, and in other IT systems (including our email system). This may include third party firms who we authorise to process personal data on our behalf.
Why is your personal data processed?
Under the GDPR, a data controller should only collect your personal data if it has a valid purpose for doing so that falls into one of the prescribed categories set out in the GDPR. The purposes for which we process your data, including special categories of data, are set out below.
Legal basis for processing: Legitimate Interest
Where we are processing your personal information for our legitimate business interests, you may object to us doing that.
Legal basis for processing: Necessary for the performance of a contract
Legal basic for processing: Legal Obligation
In some cases, we need to process data to ensure that we are complying with our legal and regulatory obligations including:
We are obliged to seek information about criminal convictions and offences. This is necessary for us to carry out our obligations and exercise specific rights in relation to employment to establish whether or not an individual has committed an unlawful act or been involved in dishonesty or other improper conduct.
Legal basis for processing: Legitimate interests and Reasons of substantial public interest (with a basis in law) for the specific conditions set out below
1. Equality of opportunity or treatment
2. Racial and ethnic diversity at senior levels
3. Support for individuals with a particular disability or medical condition
Where it is necessary to collect and process any special categories of sensitive personal data, we will ensure it is handled with the utmost discretion and will limit access to the information to the individuals who require it for the purposes of which it is being requested / processed. We only ask for this information when we absolutely need to.
If you have any questions as to why we hold any type of personal data about you, please contact the Talent Acquisition Team.
Who has access to your data?
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the People Team, relevant hiring managers and interviewers involved in the recruitment process, and IT staff if access to the data is necessary for the performance of their roles.
Skipton Building Society will only share your data with third parties for the purposes of assessing your application for employment and when necessary. This will be with authorised third parties that have been engaged by Skipton Building Society such as:
If you are successful in your application and we make an offer of employment, we are required to verify your right to work and conduct comprehensive pre-employment screening checks to protect our Society, members, and colleagues. For this process, we partner with Sterling, a third-party provider. You can find more information about how your personal information is used here.
Profiling
We do not engage in any profiling activities using your personal information.
Automated Decision-Making
In certain circumstances, we may use automated decision-making processes that involve the use of your personal information. This means that some decisions may be made without human involvement.
These decisions may be used to:
In some cases, automated decisions may result in your application being declined.
Automated Decision-Making in Psychometric Testing
As part of our recruitment and assessment process, we may use psychometric testing tools that involve automated decision-making. These tools help us evaluate candidates’ cognitive abilities, personality traits, and other relevant characteristics in a standardised and efficient manner.
Automated Decision-Making in Pre-Employment Screening
During the application process, you will be asked to provide information that enables us, or our appointed third party, to carry out vetting and pre-employment screening as part of any offer of employment or contract. Some of this information may be processed using automated decision-making tools.
These decisions are based on predefined vetting criteria and policies established by Skipton Building Society and may include checks related to:
Automated Decision-Making and Your Rights
Under Article 22 of the UK/EU General Data Protection Regulation (GDPR), you have the right not to be subject to a decision based solely on automated processing, including profiling, where such decisions produce legal or similarly significant effects.
Where automated decision-making is used, we ensure that:
You have the right to:
We are committed to ensuring that all automated assessments are fair, transparent, and based on accurate data.
Is my data secure?
We take the security of your data very seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed without authorisation, and is not accessed except by our employees/authorised third parties in the performance of their duties.
Where we engage third parties to process personal data on our behalf or we share personal data with third parties, those third parties do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long do you retain my data for?
We will not hold your personal data longer than we need it. If unsuccessful, we keep your specific information related to an application for the duration of the recruitment process plus an additional 6 months thereafter. Your online applicant account will remain live for 18 months if not accessed and will then be closed but anonymised rather than deleted in order that we can continue to report on historical activity.
If you are successful in your application, information collected as part of the recruitment process will be transferred to your personnel file and retained during your employment. Our Colleague Data Privacy Notice available to all employees details how long we will retain your employee data upon leaving employment.
Your rights
You also have the following rights when it comes to our handling of your data:
If you would like to exercise any of these rights or understand how we use your information further, please contact our Talent Acquisition Team in the first instance using the contact details below. We may need specific information from you to help us confirm your identity before we can review your request.
By email: Talentacquisition@skipton.co.uk
By post:
Talent Acquisition Team,
Skipton Building Society,
The Bailey,
Skipton,
BD23 1DN
You can also contact our Data Protection Officer
By email: DPO@Skipton.co.uk
By post:
Data Protection Officer
Skipton Building Society
The Bailey
Skipton
North Yorkshire
BD23 1DN.
You also have a right to complain to the ICO if you have any concerns about how we collect, use, share or keep your personal data by contacting them at:
Information Commissioner’s Office (ICO)
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Web: ico.org.uk
If you fail to provide personal data
You are under no statutory or contractual obligation to provide data to Skipton Building Society during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all. If your application is successful, it will be a condition of any job offer that you satisfy and pass pre-employment screening requirements including right to work in the UK, financial, fraud, and criminal checks and references.